Navigating Growth in Ministry: Embracing Change and Leading with Purpose

When I first started in ministry, there were only a few of us on the pastoral staff. Because the team was so small, there wasn’t a need for any formal staff structure. Everyone sat at the table with the pastor, making decisions and sharing input; we felt like a family. But as the parish grew, so did the need for more staff, and with that came growing pains.

It quickly became obvious that the pastor had too many direct reports, leading to the formation of departments and the assignment of leadership and supervisory positions. Some welcomed this change, while others resisted, resulting in a lot of tension. Though the transition was challenging, it was necessary, and we managed it as best we could. After some time, these changes became widely accepted, and no one questioned it when the staff grew again and the structure evolved further.

Embracing Change in Ministry Teams

One of the hardest parts of being a ministry leader is managing teams, especially during times of growth and change. Whether your staff is paid or volunteer, helping people adjust to these shifts is difficult. However, with the right approach, you can guide your team through these transitions effectively. Here are some key strategies to consider:

1. Celebrate Growth and Recognize Its Benefits

A growing team is a clear sign of a healthy ministry. It means there are more people to serve and more individuals willing to join the team. More team members also mean you can accomplish more and share the burden of ministry more effectively. Celebrate this growth and help your team see it as a positive development.

2. Communicate the Reasons for Structural Changes

If you implement a new staff structure without explaining the purpose behind it, misunderstandings and false assumptions may arise. Team members might think:

• “The pastor doesn’t want to deal with me.”
• “The youth minister only wants to hang with her favorites.”
• “Does this mean my job is in jeopardy?”

As a leader, it’s crucial to explain that the restructuring is not about excluding anyone but about managing capacity. Emphasize that everyone needs accountability, guidance, and encouragement, but providing this support is difficult when the team grows large. A structured team is about building a network that ensures everyone feels supported and empowered to do their work effectively.

3. Reevaluate Systems and Strengthen Culture

As your staff grows, not everyone will have the same access to meetings, information, or leadership as before. This makes it even more important to focus on how things are communicated and evaluated. Here are some key areas to consider:

• Meeting Frequency and Structure: Determine who needs to attend which meetings and why. Are there opportunities for cross-departmental collaboration?
• Communication Flow: Establish clear channels for sharing information. How does information get disseminated to ensure everyone is informed?
• Team and Staff Reviews and Evaluations: Regular reviews and feedback sessions are essential. What does accountability look like in your expanded team?

Leading Through Growth with Confidence

When teams grow, it’s undoubtedly a good thing, but it also comes with challenges. Navigate this growth by clearly communicating changes, evaluating your path forward, and revisiting your systems. Above all else, celebrate these moments because they are a sign that you are doing God’s work. Every step you take to manage this growth is a step towards fulfilling your ministry’s mission. Embrace the journey, seek help when needed, and continue to lead with faith and purpose.